1.4.1. Process of registration of death in the system (e CRVS)

The basic birth registration process in the system (e CRVS) consists of several standard steps. Each step of birth registration is explained below: This section provides an overview of the procedures involved in registering deaths using the (e CRVS) system.

Notification
Death notifications can be performed by users with one of the following roles:
• Health care providers (nursing, etc.)
• Local officials (village chiefs, funeral directors, etc.)
The user who is the operator of the death notification attaches a copy of the signed medical certificate regarding the cause of death (if any), to the death notification site to proceed with the registration process. A summary of the cause of death will be recorded in the death certificate.

When a death notification is sent, the system (e CRVS) generates a death registration ID and stores the death notification in the system.

Declaration

Users with the Registrar role perform the following functions:

• Review and verify death notices;
• Give a burial permit to the family or other point of contact (funeral manager). A burial permit is usually only available for legally registered deaths, allowing the transfer of a deceased body (corpse) to a cemetery or other location. Burial permits are usually issued after the death is notified, not to prevent burials while the final death registration is pending.

Certification
The registrar gives the death certificate to the family. A death certificate is the result of the legal process of registration and proof of death. After that, the death registration record was closed.

Update important statistics records

Vital statistics records are updated with anonymized data from death registrations and are available for export to statistical systems.

These individual steps of the birth registration process are described below:

Birth
Ideally, a birth should be registered the moment a baby is born. Information and Communication Technology (ICT) can support the registration of children born in public or private healthcare centres, as well as those born outside of these centres.

Notification
The notification can be performed by users with either one of the following roles:
▪ Health care professional (midwife, nurse, etc.)
▪ Local official (village chief, etc.)It is important to note that these roles can have a different focus when it comes to providing data to the registrar. A health care professional will be able to share medical / pregnancy details regarding the circumstances of birth, while local official cannot provide such data reliably. A user with one of the above-mentioned user roles in HERA is required to supply the birth reference information. At a minimum, the collected information for the new-born child should include the following:
▪ time of birth
▪ date of birth
▪ place of birth
▪ gender

This set of data is known as a Birth Reference. By providing this birth reference information, the new-born can obtain a birth certificate.

Registration

The registrar is someone with the official government role in HERA who will look at the collected data. Based on the provided evidence, the registrar will confirm that the birth registration is correct and finalize the registration.

Certification
For other than hospital births, additional verification by an official might be required before the registration is finalized. If the information cannot be trusted to be authentic, additional proof must be gathered for verification. A government official is responsible for confirming. If positive confirmation is impossible, the parents will likely need to visit the local registrar’s office to proceed with the registration.

Certification

ເມື່ອການເກີດໄດ້ຖືກຈົດທະບຽນຢ່າງເປັນທາງການແລ້ວ, ໝາຍເລກປະຈໍາຕົວທີ່ບໍ່ຊໍ້າກັນ (UIN) ແມ່ນນໍາໃຊ້ໄດ້. UIN ນີ້ເປັນສິ່ງຈໍາເປັນເພື່ອຢັ້ງຢືນຕົວຕົນຂອງເດັກ, ຈາກນັ້ນ ການບໍລິການຂອງພາກລັດທັງຫມົດຈະມີຄວາມກ່ຽວຂ້ອງກັບລະຫັດບຸກຄົນດັ່ງກ່າວ. ໃນທາງປະຕິບັດ, ໃບຢັ້ງຢືນການເກີດນີ້ຈະຖືກພິມຢູ່ໃນເຈ້ຍທີ່ເປັນທາງການ ແລະ ປອດໄພ.